NEED HELP SOON: Win7 Files & Settings Transfer Wiz & Office Outlook PST Mailboxes

[Gordon]

"Leythos" wrote in message

news:MPG.261fe9949e37178a98a257@us.news.astraweb.com...

>



> exporting disconnected Exchange cached Outlook data into a new exchange

> system.... not a single error/corruption.





because THAT is what the export function is designed for NOT same-pst to

same-pst. The fact that you haven't had any corruption is luck. There are

MANY posts in forums and the newsgroups where people HAVE had corruption by

importing.

 

[Diane Poremsky [MVP]]

Show me one post where the pst was corrupted. We have seen profiles

corrupted (and I think some were bad to begin with), but I have yet to see a

pst corrupted by import.



There are legitimate reasons you should avoid import there are legit

reasons to use it. The biggest reason not to use it is the loss of views and

other hidden data, and the change in the last mod date. Some users don't

care - they wouldn't know a custom view if it bit them - they just want the

darn thing working as quickly as possible. For them, import is fine.



--

Diane Poremsky [MVP - Outlook]

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"Gordon" wrote in message

news:#bdXCZo0KHA.364@TK2MSFTNGP02.phx.gbl...

>

> "Leythos" wrote in message

> news:MPG.261fe9949e37178a98a257@us.news.astraweb.com...

>>

>

>> exporting disconnected Exchange cached Outlook data into a new exchange

>> system.... not a single error/corruption.

>

>

> because THAT is what the export function is designed for NOT same-pst to

> same-pst. The fact that you haven't had any corruption is luck. There are

> MANY posts in forums and the newsgroups where people HAVE had corruption

> by importing.

 

[Diane Poremsky [MVP]]

> There are MANY posts in forums and the newsgroups where people HAVE had

> corruption by importing.



Links please...



--

Diane Poremsky [MVP - Outlook]

Outlook Tips: http://www.outlook-tips.net/

Outlook & Exchange Solutions Center: http://www.slipstick.com/



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"Gordon" wrote in message

news:#bdXCZo0KHA.364@TK2MSFTNGP02.phx.gbl...

>

> "Leythos" wrote in message

> news:MPG.261fe9949e37178a98a257@us.news.astraweb.com...

>>

>

>> exporting disconnected Exchange cached Outlook data into a new exchange

>> system.... not a single error/corruption.

>

>

> because THAT is what the export function is designed for NOT same-pst to

> same-pst. The fact that you haven't had any corruption is luck. There are

> MANY posts in forums and the newsgroups where people HAVE had corruption

> by importing.

 

[Diane Poremsky [MVP]]

It's "former MVP". I don't know that he's ever said it will corrupt the pst.

He does state it can corrupt the profile.



There are legit reasons to export to a pst (example: copying a calendar or

contacts only to another machine), there are legit reasons to import from a

pst. There are legit reasons its bad to use Import and Export.



There are times when it makes sense to copy the pst. There are times when it

doesn't make sense. It's all about knowing which is which.



--

Diane Poremsky [MVP - Outlook]

Outlook Tips: http://www.outlook-tips.net/

Outlook & Exchange Solutions Center: http://www.slipstick.com/



Outlook Tips by email:

mailto:dailytips-subscribe-request@lists.outlooktips.net



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"Gordon" wrote in message

news:hp55c2$2g8$1@news.eternal-september.org...

>

> "Diane Poremsky [MVP]" wrote in message

> news:#LFyROn0KHA.3652@TK2MSFTNGP04.phx.gbl...

>> Corrupted profiles, yes... but remember, we only see the reports where it

>> caused problems, not the millions of times it actually worked as

>> expected. Done right, the profile will not corrupt.

>

> I think Russ Valentine, MVP would strongly disagree with you!

 

[Russ Valentine]

No. I wouldn't disagree. Exporting and importing work fine when users only

want to transfer a _portion_ of the PST file and are simpler than copying

and opening the entire PST just to transfer a small portion of the file.

The problem comes when users try to use Export and Import to transfer their

_entire_ PST File. That causes a corrupt profile because the profile cannot

connect the address book service to the imported PST file (it thinks that

property has already been set, but it hasn't). Also, things like rules,

information stored in hidden messages, and distribution lists do not survive

the import process.

The majority of the problems that arise with export and import are end user

error.

--

Russ Valentine

"Gordon" wrote in message

news:hp55c2$2g8$1@news.eternal-september.org...

>

> "Diane Poremsky [MVP]" wrote in message

> news:#LFyROn0KHA.3652@TK2MSFTNGP04.phx.gbl...

>> Corrupted profiles, yes... but remember, we only see the reports where it

>> caused problems, not the millions of times it actually worked as

>> expected. Done right, the profile will not corrupt.

>

> I think Russ Valentine, MVP would strongly disagree with you!

 

[Russ Valentine]

As if 10 years wasn't long enough, and I suddenly became stupid overnight?

--

Russ Valentine

"Diane Poremsky [MVP]" wrote in message

news:ebo$mVp0KHA.752@TK2MSFTNGP04.phx.gbl...

> It's "former MVP". --

> Diane Poremsky [MVP - Outlook]

 

[Leythos]

In article ,

gordonbparker@yahoo.com says...

>

> "Leythos" wrote in message

> news:MPG.261fe9949e37178a98a257@us.news.astraweb.com...

> >

>

> > exporting disconnected Exchange cached Outlook data into a new exchange

> > system.... not a single error/corruption.

>

>

> because THAT is what the export function is designed for NOT same-pst to

> same-pst. The fact that you haven't had any corruption is luck. There are

> MANY posts in forums and the newsgroups where people HAVE had corruption by

> importing.



And you don't appear to know all of the conditions that they may have

had, other than just wanting to export/import.



As I've said, thousands of instances where I've done different and same

and done it without a problem.



I suspect that one of the major causes for those that have problems is

malware or after fixing a malware compromised machine.



All of the times I've done this, the machines were clean.



--

You can't trust your best friends, your five senses, only the little

voice inside you that most civilians don't even hear -- Listen to that.

Trust yourself.

spam999free@rrohio.com (remove 999 for proper email address)

 

[Leythos]

In article , russval@mvps.org

says...

> No. I wouldn't disagree. Exporting and importing work fine when users only

> want to transfer a _portion_ of the PST file and are simpler than copying

> and opening the entire PST just to transfer a small portion of the file.

>



In all the years, decade+, that I've been doing this I've only rarely

had a reason to do part of a outlook export, it's (except for a dozen)

be the entire outlook exported and then imported, into the same version

or a newer version, and I've never had a corrupted PST, not once, never,

nada, and I can't believe, after thousands of cases, that it's "Luck".



--

You can't trust your best friends, your five senses, only the little

voice inside you that most civilians don't even hear -- Listen to that.

Trust yourself.

spam999free@rrohio.com (remove 999 for proper email address)

 

[Russ Valentine]

No one ever said you corrupted a PST file, but you most certainly lost data.

The luck was that it was data you happened not to need, such as Rules and

Distribution Lists and links to Contacts and links to the Calendar and the

links to the address book view. Others may want to preserve that information

in their next installation.

Exporting and importing the entire PST file to populate a new installation

is simply a bad practice that should not be recommended.

--

Russ Valentine

"Leythos" wrote in message

news:MPG.262021384ff1333798a259@us.news.astraweb.com...

> In article , russval@mvps.org

> says...

>> No. I wouldn't disagree. Exporting and importing work fine when users

>> only

>> want to transfer a _portion_ of the PST file and are simpler than copying

>> and opening the entire PST just to transfer a small portion of the file.

>>

>

> In all the years, decade+, that I've been doing this I've only rarely

> had a reason to do part of a outlook export, it's (except for a dozen)

> be the entire outlook exported and then imported, into the same version

> or a newer version, and I've never had a corrupted PST, not once, never,

> nada, and I can't believe, after thousands of cases, that it's "Luck".

>

> --

> You can't trust your best friends, your five senses, only the little

> voice inside you that most civilians don't even hear -- Listen to that.

> Trust yourself.

> spam999free@rrohio.com (remove 999 for proper email address)

 

[Leythos]

In article , russval@mvps.org

says...

>

> No one ever said you corrupted a PST file, but you most certainly lost data.

> The luck was that it was data you happened not to need, such as Rules and

> Distribution Lists and links to Contacts and links to the Calendar and the

> links to the address book view. Others may want to preserve that information

> in their next installation.



Um, if you're smart enough to export the PST, why not be smart enough to

export the rules?



All of my distribution lists export and import properly....



> Exporting and importing the entire PST file to populate a new installation

> is simply a bad practice that should not be recommended.







--

You can't trust your best friends, your five senses, only the little

voice inside you that most civilians don't even hear -- Listen to that.

Trust yourself.

spam999free@rrohio.com (remove 999 for proper email address)

 

[Russ Valentine]

You appear to have some pressing need to validate and defend your own

experience. That experience is anecdote and should be recognized as such for

the benefit of other readers of this thread.

The experience of many is far more valid than the experience of one. In

this newsgroup over the last 12 years we have confirmed that the following

information is not transferred when you export and import a PST file:

1. Custom Forms

2. Custom Views

3. Connections between contacts and activities

4. Received dates on mail

5. Birthdays and anniversaries in calendar

6. Journal connections

7. Distribution Lists

8. Rules

9. Link between Contacts and the address book view, which cannot be

re-established until a new profile is created and the data migrated

properly.



If none of that information is important, then sure you can export and

import. Why you would want to remains a mystery, however, since simply

copying and opening the PST file is much easier and preserves all of the

above information.

The cardinal rule when providing advice in these groups is primum non

nocere. Your insistence that export and import is the best way to transfer

Outlook data to a new installation violates that rule. Readers of this

thread should know that so they can make up their own mind on what they want

to do. This is a public newsgroup. Your opinion is welcome but needs to be

placed into context.

--

Russ Valentine

"Leythos" wrote in message

news:MPG.26203590d3f5771c98a25b@us.news.astraweb.com...

> In article , russval@mvps.org

> says...

>>

>> No one ever said you corrupted a PST file, but you most certainly lost

>> data.

>> The luck was that it was data you happened not to need, such as Rules and

>> Distribution Lists and links to Contacts and links to the Calendar and

>> the

>> links to the address book view. Others may want to preserve that

>> information

>> in their next installation.

>

> Um, if you're smart enough to export the PST, why not be smart enough to

> export the rules?

>

> All of my distribution lists export and import properly....

>

>> Exporting and importing the entire PST file to populate a new

>> installation

>> is simply a bad practice that should not be recommended.

>

>

>

> --

> You can't trust your best friends, your five senses, only the little

> voice inside you that most civilians don't even hear -- Listen to that.

> Trust yourself.

> spam999free@rrohio.com (remove 999 for proper email address)

 

[Leythos]

In article , russval@mvps.org

says...

>

> You appear to have some pressing need to validate and defend your own

> experience. That experience is anecdote and should be recognized as such for

> the benefit of other readers of this thread.

> The experience of many is far more valid than the experience of one. In

> this newsgroup over the last 12 years we have confirmed that the following

> information is not transferred when you export and import a PST file:

> 1. Custom Forms

> 2. Custom Views



Never tried, don't have any myself and don't have any customers with

custom forms and views and I'm betting that 90% of people out there

don't either.



> 3. Connections between contacts and activities



What activities?



> 4. Received dates on mail



Sorry, I see the date the email was received on every email that is

imported from a PST. Don't know how you are missing it - please try it

yourself.



> 5. Birthdays and anniversaries in calendar



All calendar items, appointments, such as Birth days, Anniversaries,

that I've entered or customers have entered, are imported fine.



> 6. Journal connections



Don't know anyone that uses this, so I can't comment.



> 7. Distribution Lists



Distro lists, as in ones created in Outlook, in your contacts folder,

are also imported properly, worked fine since Office XP that I know of.



> 8. Rules



This is misleading as the Rules are not exported in a PST, Outlook

includes a function to export rules and they import just fine.



> 9. Link between Contacts and the address book view, which cannot be

> re-established until a new profile is created and the data migrated

> properly.



Never seen or tried this, switching VIEW modes in contacts shows all

contacts in the different views.



> If none of that information is important, then sure you can export and

> import. Why you would want to remains a mystery, however, since simply

> copying and opening the PST file is much easier and preserves all of the

> above information.



You've listed a lot of things that are incorrect for an export/import

between different versions as well as from/to the same version.



> The cardinal rule when providing advice in these groups is primum non

> nocere. Your insistence that export and import is the best way to transfer

> Outlook data to a new installation violates that rule. Readers of this

> thread should know that so they can make up their own mind on what they want

> to do. This is a public newsgroup. Your opinion is welcome but needs to be

> placed into context.



I have not insisted that Export/Import is the best anything, I've only

disputed what I've seen as incorrect. I don't maintain that either is

BEST, but I suggest you try each of the above items you list and come

back and let us know you were wrong.





--

You can't trust your best friends, your five senses, only the little

voice inside you that most civilians don't even hear -- Listen to that.

Trust yourself.

spam999free@rrohio.com (remove 999 for proper email address)

 

[Russ Valentine]

As I said, your opinion has been duly noted. Your reply certainly explains

why you are confused and more than a little behind the times:

1. In fact, rules do transfer with the PST file. Exporting Rules separately

is no longer necessary.

2. Date modified is the relevant field for emails. It is changed by

importing.

3. Since you don't know what Activities are, they are links to other Outlook

Items for any given Contact Record within an information store. They are

broken when you export and import.

4. Appointments are imported, but they lose their connection to the Calendar

view when you import a PST file.

5. You appear to have no idea what the Outlook Address Book is. It is not

just another of the standard views of the Contacts Folder. It is a separate

MAPI view of electronic addresses pulled from the Contacts Folder. Users

rely upon it heavily when sending messages. It is irreparably broken when

you import a PST file.



I've wasted far more time in this reply than I have available. Believe

whatever you want. Just don't lead other users astray.Let the end users

decide for themselves what they want to do. Thank you for contributing your

opinion to the discussion.

--

Russ Valentine

"Leythos" wrote in message

news:MPG.262044fe5fd9562898a25d@us.news.astraweb.com...

> In article , russval@mvps.org

> says...

>>

>> You appear to have some pressing need to validate and defend your own

>> experience. That experience is anecdote and should be recognized as such

>> for

>> the benefit of other readers of this thread.

>> The experience of many is far more valid than the experience of one. In

>> this newsgroup over the last 12 years we have confirmed that the

>> following

>> information is not transferred when you export and import a PST file:

>> 1. Custom Forms

>> 2. Custom Views

>

> Never tried, don't have any myself and don't have any customers with

> custom forms and views and I'm betting that 90% of people out there

> don't either.

>

>> 3. Connections between contacts and activities

>

> What activities?

>

>> 4. Received dates on mail

>

> Sorry, I see the date the email was received on every email that is

> imported from a PST. Don't know how you are missing it - please try it

> yourself.

>

>> 5. Birthdays and anniversaries in calendar

>

> All calendar items, appointments, such as Birth days, Anniversaries,

> that I've entered or customers have entered, are imported fine.

>

>> 6. Journal connections

>

> Don't know anyone that uses this, so I can't comment.

>

>> 7. Distribution Lists

>

> Distro lists, as in ones created in Outlook, in your contacts folder,

> are also imported properly, worked fine since Office XP that I know of.

>

>> 8. Rules

>

> This is misleading as the Rules are not exported in a PST, Outlook

> includes a function to export rules and they import just fine.

>

>> 9. Link between Contacts and the address book view, which cannot be

>> re-established until a new profile is created and the data migrated

>> properly.

>

> Never seen or tried this, switching VIEW modes in contacts shows all

> contacts in the different views.

>

>> If none of that information is important, then sure you can export and

>> import. Why you would want to remains a mystery, however, since simply

>> copying and opening the PST file is much easier and preserves all of the

>> above information.

>

> You've listed a lot of things that are incorrect for an export/import

> between different versions as well as from/to the same version.

>

>> The cardinal rule when providing advice in these groups is primum non

>> nocere. Your insistence that export and import is the best way to

>> transfer

>> Outlook data to a new installation violates that rule. Readers of this

>> thread should know that so they can make up their own mind on what they

>> want

>> to do. This is a public newsgroup. Your opinion is welcome but needs to

>> be

>> placed into context.

>

> I have not insisted that Export/Import is the best anything, I've only

> disputed what I've seen as incorrect. I don't maintain that either is

> BEST, but I suggest you try each of the above items you list and come

> back and let us know you were wrong.

>

>

> --

> You can't trust your best friends, your five senses, only the little

> voice inside you that most civilians don't even hear -- Listen to that.

> Trust yourself.

> spam999free@rrohio.com (remove 999 for proper email address)

 

[Diane Poremsky [MVP]]

>> 1. Custom Forms

>> 2. Custom Views

>

> Never tried, don't have any myself and don't have any customers with

> custom forms and views and I'm betting that 90% of people out there

> don't either.



Not sure it's 90% but it is high.

>

>> 3. Connections between contacts and activities

>

> What activities?



When you open a contact and look on the Activity page, linked appointments,

tasks etc are listed. After import, only mail is listed.



>> 4. Received dates on mail

>

> Sorry, I see the date the email was received on every email that is

> imported from a PST. Don't know how you are missing it - please try it

> yourself.



I've only seen the modified date changed when importing from a pst.

Importing from OE screws the date up.



>

>> 5. Birthdays and anniversaries in calendar

>

> All calendar items, appointments, such as Birth days, Anniversaries,

> that I've entered or customers have entered, are imported fine.



When you enter a contact's birthdate, outlook creates an event on your

calendar. Import breaks this and the next time you edit the contact it

creates a new birthday event.



>> 6. Journal connections

>

> Don't know anyone that uses this, so I can't comment.



This belongs up with custom views and forms... its not a popular feature.





>> 7. Distribution Lists

>

> Distro lists, as in ones created in Outlook, in your contacts folder,

> are also imported properly, worked fine since Office XP that I know of.



I've never had a problem with Contact DLs - PAB and WAB DLs are screwed up.

>

>> 8. Rules

>

> This is misleading as the Rules are not exported in a PST, Outlook

> includes a function to export rules and they import just fine.



Beginning with either 2003 or 2007, rules are stored in the pst. Open a pst

in a new profile and you've got your rules.



>

>> 9. Link between Contacts and the address book view, which cannot be

>> re-established until a new profile is created and the data migrated

>> properly.

>

> Never seen or tried this, switching VIEW modes in contacts shows all

> contacts in the different views.



When you hit To while composing mail, imported contacts may not be listed.

 

[Leythos]

In article , russval@mvps.org

says...

>

> As I said, your opinion has been duly noted. Your reply certainly explains

> why you are confused and more than a little behind the times:

> 1. In fact, rules do transfer with the PST file. Exporting Rules separately

> is no longer necessary.



Then why did you bring it up, and I thought we were covering all

versions from 97 forward...



> 2. Date modified is the relevant field for emails. It is changed by

> importing.



I can't recall looking at anything other than READ status, UNREAD status

and the date/time it showed up in my inbox, and that date/time is

imported fine in outlook from outlook.



> 3. Since you don't know what Activities are, they are links to other Outlook

> Items for any given Contact Record within an information store. They are

> broken when you export and import.



Great to know - how many people, as a %, do you think this impacts?



> 4. Appointments are imported, but they lose their connection to the Calendar

> view when you import a PST file.



> 5. You appear to have no idea what the Outlook Address Book is. It is

> not just another of the standard views of the Contacts Folder. It is a

> separate MAPI view of electronic addresses pulled from the Contacts

> Folder. Users rely upon it heavily when sending messages. It is

> irreparably broken when you import a PST file.



Strange, other than the nicknames auto populate, I've not seen a problem

with typing a recipients name and clicking SEND or Check Names and

having it work just fine - seems to search the contacts just fine.



> I've wasted far more time in this reply than I have available. Believe

> whatever you want. Just don't lead other users astray.Let the end users

> decide for themselves what they want to do. Thank you for contributing your

> opinion to the discussion.



You didn't need to think this was a snit or something, but the things

you've mentioned don't seem to be a major factor for most people, at

least not the ones I deal with across 80 companies.





--

You can't trust your best friends, your five senses, only the little

voice inside you that most civilians don't even hear -- Listen to that.

Trust yourself.

spam999free@rrohio.com (remove 999 for proper email address)

 

[Leythos]

In article ,

outlookmvp@msn.com says...

> >> 9. Link between Contacts and the address book view, which cannot be

> >> re-established until a new profile is created and the data migrated

> >> properly.

> >

> > Never seen or tried this, switching VIEW modes in contacts shows all

> > contacts in the different views.

>

> When you hit To while composing mail, imported contacts may not be listed.

>



The only time I've seen this is when a customer has multiple contact

folders and has not selected "show in address" (or the option by another

name). Would it be any different if it was a PST file, opened and then

dragged/dropped below the contacts folder?



--

You can't trust your best friends, your five senses, only the little

voice inside you that most civilians don't even hear -- Listen to that.

Trust yourself.

spam999free@rrohio.com (remove 999 for proper email address)

 

[Joel]

"Gordon" wrote:



>> A better recommendation for WLMail and Thunderbird has never been

>> written.

>

>Not at all. There's absolutely NO NEED to import in the first place. Do you

>IMPORT Word or Excel documents when changing computers? Of course not - you

>OPEN them. Same with Outlook data.





The point is that it shouldn't *matter*, if you want to use export and

import - it should just work. Outlook is just a *broken* program.

It's Wintendo-ware. All the bells and whistles of it are only a way

of making it a bloated, unmanageable (not to mention overpriced) mess.



--

Joel Crump

 

[Diane Poremsky [MVP]]

The problem Russ and I refer to is when the folder is checked as an address

book but the email addresses aren't "resolved" as electronic addresses so

the imported contacts won't show in the address book while new contacts do

show. Its not the most common problem with importing, but it does happen

enough that we get asked about it a few times each month.



--

Diane Poremsky [MVP - Outlook]

Outlook Tips: http://www.outlook-tips.net/

Outlook & Exchange Solutions Center: http://www.slipstick.com/



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http://forums.slipstick.com/showthread.php?t=39473



"Leythos" wrote in message

news:MPG.26206ff496e4feea98a262@us.news.astraweb.com...

> In article ,

> outlookmvp@msn.com says...

>> >> 9. Link between Contacts and the address book view, which cannot be

>> >> re-established until a new profile is created and the data migrated

>> >> properly.

>> >

>> > Never seen or tried this, switching VIEW modes in contacts shows all

>> > contacts in the different views.

>>

>> When you hit To while composing mail, imported contacts may not be

>> listed.

>>

>

> The only time I've seen this is when a customer has multiple contact

> folders and has not selected "show in address" (or the option by another

> name). Would it be any different if it was a PST file, opened and then

> dragged/dropped below the contacts folder?

>

> --

> You can't trust your best friends, your five senses, only the little

> voice inside you that most civilians don't even hear -- Listen to that.

> Trust yourself.

> spam999free@rrohio.com (remove 999 for proper email address)